Kansas Pay Stub Requirements & Payroll Taxes

Kansas asks little of employers on the pay stub itself — an itemized statement of deductions is owed only when an employee asks — but it is firm about getting wages paid: at least monthly, by the next payday after someone leaves, with a penalty of up to 100% of the wages when final pay is willfully withheld. Its income tax has two rates, 5.20% and 5.58%, and its own overtime rule starts at 46 hours for employers outside federal law.

It's a general guide, not legal or tax advice. For your specific situation, check the source links below or talk to a licensed payroll, tax, or employment-law professional.

Kansas paycheck calculatorSee federal and Kansas taxes and your take-home pay — free.

Skip the research and get your Kansas pay stub now.Create Your Pay Stub

Is a pay stub required in Kansas?

Kansas law does not require employers to automatically furnish a pay stub with each paycheck. However, if an employee requests it, the employer must provide an itemized statement showing deductions made from wages for that pay period.

K.S.A. 44-319; Kansas Department of Labor Workplace Laws FAQ

Penalty for non-compliance: No specific statutory penalty for failing to provide a pay stub itself

How often must employees be paid?

Employers must pay all wages due to employees at least once per calendar month, on regular paydays designated in advance. The end of the pay period for a regular payday cannot be more than 15 days before that payday (absent an authorized variance).

Source: K.S.A. 44-314

Kansas minimum wage

Kansas' minimum wage is $7.25 an hour, the same as the federal rate. The state law covers employers that are not subject to the federal Fair Labor Standards Act; everyone else is covered by the federal minimum directly.

$7.25 per hour statewide, effective January 1, 2010No Kansas city sets a higher general minimum wage for private employers.

Tipped employees: a cash wage of at least $2.13 per hour, provided tips bring total pay to at least $7.25.

Source: K.S.A. 44-1203; Kansas Department of Labor

Overtime & double time

Kansas' own overtime law requires time and a half only after 46 hours in a workweek, and it applies only to employers not covered by the federal FLSA. Most Kansas employers are covered by federal law and owe overtime after 40 hours.

Trigger	Pay rate
Daily overtime	No daily overtime rule — Kansas does not require overtime after eight hours in a day or for Sundays and holidays.
Weekly overtime	1.5× the regular rate after 46 hours in a workweek under state law; after 40 hours for employers covered by the federal FLSA.
7th consecutive workday	No seventh-consecutive-day rule.

Source: K.S.A. 44-1204; Fair Labor Standards Act, 29 U.S.C. § 207

Meal & rest break requirements

Kansas has no general meal-break requirement. Where an employer gives a bona fide meal period — usually 30 minutes or more with the employee relieved of duty — federal rules allow it to be unpaid.

Kansas does not require rest breaks. Short breaks of about 5 to 20 minutes that an employer allows are paid time under federal law.

If a break is missed:No premium pay is owed for missed breaks, because none are required.

Source: No Kansas break statute; 29 C.F.R. §§ 785.18–785.19

Kansas state income tax

Kansas has two income tax rates, set by Senate Bill 1 in the 2024 special session and unchanged for 2026: 5.20% on taxable income up to $23,000 for single filers ($46,000 for joint filers) and 5.58% above that.

2026 Kansas individual income tax rates (single filers)

Taxable income	Rate
$0 – $23,000	5.20%
Over $23,000	5.58%

Married filing jointly thresholds are double the single-filer figures ($46,000 breakpoint). The rates apply to Kansas taxable income after the standard deduction and exemptions.

Source: K.S.A. 79-32,110; Kansas Department of Revenue, 2026 Form K-40ES

Let the generator apply Kansas's current withholding automatically.Create Your Pay Stub

Vacation & paid time off (PTO)

Kansas does not require paid vacation. Whether unused vacation is paid at separation follows the employer's written policy or the employment agreement.

Vacation pay the employer has promised under its policy can be claimed through the Kansas Department of Labor's wage claim process.

"Use-it-or-lose-it" policies:Allowed if the policy says so.

Paid out at termination?Only if the employer's policy or agreement provides for it.

Source: Kansas Wage Payment Act, K.S.A. 44-313 et seq.; Kansas Department of Labor

Final paycheck rules

Kansas sets one deadline for every separation: earned wages are due no later than the next regular payday on which the employee would have been paid had they stayed, through the usual pay channel or by mail if the employee asks.

Situation	Final wages due
Fired or laid off	By the next regular payday.
Quits or resigns (notice makes no difference)	By the next regular payday — the same as a discharge.

Late final pay:If the employer willfully fails to pay, it owes a penalty of 1% of the unpaid wages for each day after the eighth day late (Sundays and legal holidays excluded), up to 100% of the unpaid wages.

Source: K.S.A. 44-315

Other Kansas payroll taxes employers should know

Kansas employers pay State Unemployment Insurance (SUI) tax funded through the state's UI Trust Fund under K.S.A. 44-710a. Kansas has no state disability insurance or paid-family-leave payroll tax, and no local/municipal income taxes apply to payroll.

Tax	Rate	Notes
State Unemployment Insurance (SUI)	New employers: 1.75% for 2026; experienced employers are rated individually under the 2026 rate schedule	Applies to the first $15,100 of each employee's wages in 2026, up from $14,000 in 2025. Governed by K.S.A. 44-710a; individual rates are issued annually by the Kansas Department of Labor.
State Disability Insurance and Paid Family Leave	None	Kansas has neither programme.

Source: K.S.A. 44-710a; Kansas Department of Labor, Unemployment Tax (dol.ks.gov)

Ready to put this to use? Build a compliant Kansas pay stub now.Create Your Pay Stub

Common questions about Kansas pay stubs

Can I ask my Kansas employer for a pay stub?

Yes. Kansas does not require a stub automatically, but an employer must give an itemized statement of the deductions made for a pay period if the employee asks for one.

When is overtime owed in Kansas?

For most employees, after 40 hours in a workweek under federal law. Kansas' own law — 1.5× after 46 hours — applies only to employers the federal FLSA does not cover. Neither law requires overtime for long single days, Sundays or holidays.

What happens if my final Kansas paycheck is late?

Wages are due by the next regular payday. If the employer willfully withholds them, it owes an extra 1% per day after the eighth day late, up to 100% of the unpaid amount. Claims can be filed with the Kansas Department of Labor.

Does Kansas have local income taxes?

No. Kansas cities and counties do not withhold income tax from wages, so the only state-level income tax line on a Kansas stub is the state tax.

Guides that go with this page

Kansas's rules decide what has to appear on the stub. These cover what the figures on it actually mean, wherever you work.

What a pay stub is, line by line — Every section of a stub and what each figure means.
Gross pay vs. net pay — Why the amount that reaches your bank is a quarter smaller than your salary.
Contractors don't get a pay stub — What replaces one, and the 15.3% a 1099 worker pays instead.
Why a bonus check looks so small — Supplemental wage withholding is a prepayment, not a tax rate.

Sources & references

Every figure on this page links back to the primary source below. State and federal payroll rules change — always confirm current-year figures directly with the agency before relying on exact dollar amounts.

Last checked: October 2026. See our editorial standards & sources for how these figures are verified.