Pay Stub Template for Word
A free, blank pay stub template for Microsoft Word — employer and employee details, earnings, deductions and net pay laid out in tables you type straight into.
The document is one letter-size page built from four plain tables, so it stays aligned when you type and is easy to change: rename a deduction, add a row, drop a logo above the title. It opens in Word, Google Docs, Pages and LibreOffice.
Download the Word templateWord document (.docx) · 11 KB · No sign-upRather not do the math? The pay stub generator calculates every line, income tax included.
What the Word template includes
- Company name and address, employee name and address
- Pay date, pay period start and end, pay frequency, employee ID and the last four digits of the SSN
- Earnings with rate, hours, current and year-to-date columns
- Eight deduction lines — federal income tax, Social Security, Medicare, state and local tax, health insurance, retirement and one spare
- Gross pay, total deductions and net pay rows
Fill it in, in three steps
- 1
Download and open the document
Open the .docx file in Word, or upload it to Google Drive and open it with Google Docs. If Word opens it in Protected View, click Enable Editing.
- 2
Type into the tables
Click a cell and type. Rename any line that doesn't apply, and add rows with Table → Insert if you need more earnings or deductions.
- 3
Work out the figures and save as PDF
Word doesn't calculate, so work out each amount first — the paycheck calculator gives the tax lines. Then use File → Save As → PDF.
What this template leaves to you
- Nothing is calculated: gross pay, every tax, the totals and net pay are typed in by hand.
- Year-to-date figures have to be added up from the earlier stubs each time.
- A typo in one cell doesn't show up anywhere — check that gross pay minus total deductions equals net pay before you send it.
Get the tax figures from the free paycheck calculator, check what your state requires on a stub in the state pay stub requirements, or skip the arithmetic and create the pay stub online.
Word pay stub template questions
Does Microsoft Word have a pay stub template?
Word's built-in template gallery changes and doesn't always include a pay stub. This one is a standard .docx file, so it opens in any version of Word from 2007 on without needing the gallery.
Can I open the Word pay stub template in Google Docs?
Yes. Upload the .docx file to Google Drive and open it with Google Docs. The tables and shading carry over, and File → Download → PDF saves the finished stub.
Can I add my company logo?
Yes. Click above or beside the Earnings Statement title and use Insert → Pictures. Keeping the logo under about one inch tall leaves everything on a single page.
How do I work out the income tax lines?
Federal income tax withholding comes from the employee's Form W-4 and the IRS tables in Publication 15-T, and state withholding from the state's own formula, so neither is a flat percentage. Our free paycheck calculator gives both figures for any state, and the pay stub generator fills them in for you.
Is it legal to make a pay stub from a template?
Yes — an employer or a self-employed person can prepare their own pay stubs, and a template is one way to do it. What matters is that the figures are true. Putting false wages or deductions on a pay stub to mislead a lender, landlord or agency is fraud.